Entergy Executive Assistant, (OCE) in New Orleans,
Executive Assistant, (OCE)
Date: Oct 7, 2021
Legal Entity: Entergy Services, LLC
Posting End Date:
*This will be a hybrid role, with the expectations that the employee will report to the New Orleans Corporate office consistent with the schedule of executive support. *
This position provides administrative support directly to executives, officers of the company and their lead teams and will exercise confidentiality, tact and diplomacy; will use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. and may prepare responses to routine correspondence and inquiries. They will receive, screen and direct incoming calls, visitors, mail and e-mail, as well as maintain files, records, calendars and diaries, arrange business travel, coordinate meeting arrangements, and track expenses. This position will also participate in the development and implementation of administrative standards, policies and practices for the organization.
Provide high-level secretarial and administrative support to the SVP, Corporate Business Services and other Officers in the company.
Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
Manage correspondence and routine documents and presentations given minimal direction. Prepare and draft documents, spreadsheets, presentations, interoffice correspondence and copies.
Manage administrative affairs of the department including meeting management, invoice processing, supply equipment procurement, training records, etc.
Handle and manage multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
Be proactive in forwarding work issues to the appropriate managers/supervisors.
Maintain confidentiality of sensitive materials.
Be proactive in networking and building of relationship with team members and stakeholders
Minimum education required of the position
Typically requires vocational training, apprenticeships or the equivalent experience in related field.
A Bachelor's degree is highly preferred.
Minimum experience required of the position
10+ years of relevant experience
Preferred Qualifications: Strong analytical skills and advanced skills in Microsoft Office - PowerPoint, Excel, and Word.
Primary Location: Louisiana-New Orleans
Job Function :Professional
FLSA Status :Nonexempt
Relocation Option: No Relocation Offered
Union description/code :NON BARGAINING UNIT-NBU
Number of Openings :1
Req ID: 104002
Travel Percentage :Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en_US) to view the full statement.
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
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