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Entergy Administrative Assistant in Willis, Texas

Administrative Assistant

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Date: Apr 15, 2019

Location: Willis, TX, US

Company: Entergy

At Entergy, we’ve been planning for the future for more than 100 years. We’ve experienced a lot of change, generating power first from sawdust to now splitting atoms, harnessing sunlight and using abundant, clean and efficient natural gas.

We are on the verge of a monumental technology convergence, where reality swiftly catches up to possibility. The utility of the future does much more than keep the lights on and the gas flowing. It’s knowledgeable and skillful workforce will solve challenges and fuel a brighter, smarter, more prosperous future for everyone.

Having the lowest retail electricity rates of any utility in the United States drives economic growth within Entergy’s region, a key ingredient to sustained growth for any utility. We also believe a diverse workforce committed to personal and professional growth is critical to our success. We place a high priority on developing talent to meet current and future needs, giving employees opportunities to grow their careers their way.

Entergy’s Power Generation group operates a fleet of 28 active natural gas, coal, oil, hydroelectric and solar facilities with the capacity to generate more than 18,000 megawatts and is building nearly 3,000 megawatts of new natural gas generation to join its 30,000 megawatts of nuclear, natural gas, coal, oil, hydroelectric and solar facilities.

*This position may be filled as an Administrative Assistant I, II or III based on the candidate's experience .*

JOB SUMMARY/PURPOSE:

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

JOB DUTIES/RESPONSIBILITIES:

  • Provide secretarial and administrative support to Senior Managers and Directors

  • Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls

  • Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies

  • Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.

  • Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues

  • Be proactive in forwarding work issues to the appropriate managers/supervisors

MINIMUM REQUIREMENTS:

Minimum education required of the position:

  • Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree)

Minimum experience required of the position:

  • Admin. Asst. I: 0 - 2 years of related experience

  • Admin. Asst. II: at least 2 - 4 years of related experience

  • Admin. Asst. III: at least 4 - 6 years of related experience

Minimum knowledge, skills and abilities required of the position:

  • Preferred:

  • Typing ability

  • Proficient in MS office tools - Word, Excel and PowerPoint, etc.

  • Good customer services experience

  • Ability to maintain confidentiality

Any certificates, licenses, etc. required for the position:

  • Must be EEI SASS test recommended

#LI-DNP

Primary Location: Texas-Willis

Job Function : Power Plant Operations

FLSA Status : Nonexempt

Relocation Option: No Relocation Offered

Union description/code : NON BARGAINING UNIT-NBU

Number of Openings : 1

Req ID: 86616

Travel Percentage :Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the full statement.

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and Pre-employment Testing: of questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests , numberLogon ID: entergy, password: practice test (2 words).

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

Nearest Major Market: Houston

Job Segment: Secretary, Administrative Assistant, Supply, Procurement, Nuclear, Administrative, Operations, Energy

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